Full-Time Administrative Assistant to Division Heads

San Francisco, CA

Position Description:

Town School for Boys seeks a permanent, full-time Administrative Assistant to the Lower and Upper School Division Heads. This position is a 12-month role. We seek a self-starter who is flexible, supportive of the school’s mission and vision, and able to adapt to a dynamic school environment. The ideal candidate will maintain a positive outlook and be a highly organized, excellent problem solver who is comfortable in Google Apps and database software. A high level of discretion with confidential information is essential. The successful applicant must be able to prioritize effectively and work well both independently and as a member of a larger team supporting school-wide initiatives. An affection for children is a plus! 

We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t believe you meet every one of our qualifications described.


Duties include: 

  • Processing Heads' budgets and related paperwork
  • Supporting all faculty and staff on utilizing the Portal (web-based database), and other organizational systems. 
  • Managing the Division Heads' Google calendars
  • Communicating with a wide variety of people; teachers, students, parents, staff members, outside vendors.
  • Collaborating with stakeholders across the school to schedule meetings, agendas
  • Generating special schedules for educational and Holiday events 
  • Arranging logistics and refreshments for meetings events  
  • Managing event logistics for major events/projects such Parents' Nights, Standardized Testing mailings, Picture Day, Parent Coffees and more 
  • Managing/coordinating job postings, applications, and interviews
  • Coordinating substitutes and coverage as needed 
  • Assisting division heads with collecting, reading, and editing report card 
  • Meeting with Division Heads on a regular basis
  • Performing general office administrative duties
  • Providing occasional administrative support to the Director of Teacher Development & Strategic Initiatives and the Director of Teaching, Learning, and Innovation as needed.


Qualifications:

  • Enthusiastic and team-oriented with a collaborative working style 
  • Highly organized with the ability to create a timeline for successful completion of projects 
  • Excellent oral and written communication skills 
  • Ability to prioritize and remain calm and kind under pressure
  • Ability to hold sensitive information in confidence. 
  • Willingness to problem-solve and seek assistance when appropriate 
  • Attentive to detail, punctual, and able to effectively satisfy competing priorities 
  • Computer savvy with MS Word, Excel, Google apps and databases 
  • Aptitude and willingness to learn in-house database – Blackbaud K-12


Desirable Background: 

  • Bachelor’s degree 
  • 3-5 years’ administrative experience 
  • Prior work experience in a school or youth-oriented setting 


COVID Procedures

When schools were forced to close their physical doors in the spring of 2020, Town quickly and successfully pivoted to online learning, supported by thorough planning and a nimble team of faculty, administration and Board members. In the fall of 2020, Town was the second school in the city of San Francisco to be granted permission to reopen, taking exceptional caution to protect the safety of faculty and students. Since October 2020, we have welcomed all grades in the building five days a week. The 2021-22 school year is held in person with Covid protocols following the SF Department of Health Guidelines. As of March 2022, masks are optional at Town. All adult employees of Town School for Boys are required to provide proof of COVID-19 vaccination.

Town School for Boys Mission

At Town School learning is prized, love of school is essential, and boyhood is celebrated.


Philosophy

As an all boys’ school, Town provides a rich, challenging and rigorous educational experience that addresses the distinctive energy levels and developmental styles of boys. Town values being a diverse community that nurtures integrity, sensitivity and respect in its boys, and prepares them to become productive and contributing members of an ever-changing world.


Core Values

Respect: We respect ourselves and others.

  • We treat others the way they want to be treated.

  • We practice good listening, compassion and empathy.

Curiosity: We are curious.

  • We ask questions, think critically and solve problems.

  • We seek opportunities to reach our highest potential.

Belonging: We all belong.

  • We embrace and celebrate each of our unique stories and experiences.

  • We seek to ensure that every member of our community feels an equal sense of inclusion. 

Integrity: We act with integrity.

  • We have the courage to do the right thing even when nobody else is watching.

  • We always try our best and when we fail, we try again.

Joy: We are joyful.

  • We make space for play, fun and laughter.

  • We know joy can be found in hard work, risk-taking and perseverance.


Statement of Teaching Philosophy

Our goal is for each boy to be engaged in an environment that weaves together collaboration, critical thinking, integrity, empathy, and creativity. These broad skills, as well as a firm grounding in core academic competencies, offer boys an excellent preparation for their further education. We promote social and emotional learning as a foundation of academic excellence and self-discovery. We prepare students to meet challenges in the world by helping them develop an appreciation for a variety of perspectives from the local to the global. We celebrate diversity by fostering a community of learners built on mutual respect. Learning experiences are inclusive, relevant, flexible, innovative, and adapted to reflect the needs of all kinds of learners. In our joyful, active, and collaborative school, boys flourish.

We achieve these goals through an authentic curriculum that originates in the classroom, travels through the halls, and extends into the world. Our teaching balances traditional methods with key student-centered approaches including inquiry, project-based learning, and teaching for understanding. We stay relevant and current through our testing of innovative, research-based approaches. We model a commitment to lifelong learning, and we hone our craft by pursuing professional development and sharing knowledge with one another.


Statement on Diversity, Inclusion, and Equity:

Diversity, inclusion, and equity are essential core values of Town School. The best education for our students requires a diverse experience because a broad spectrum of ideas is essential for understanding different perspectives, challenging assumptions, and inspiring curiosity, to support critical and complex thinking.

We are committed to creating an inclusive and welcoming environment where each boy is free to be himself, and where boys are confident and secure in their own identities. We equip each boy with the tools to explore differences in experiences, background, beliefs and ideas. We seek to provide each student with the support and resources he needs to succeed and thrive at Town School. 

A diverse and vibrant community is essential. To build and sustain such a community, we reach out to enroll students and families from a broad range of socioeconomic backgrounds, cultures, races, religions, and sexual orientations, and we recruit and retain faculty, staff and administrators from the same broad range of backgrounds. We cultivate an environment where every member of the Town community senses they matter as a significant part of the life of the school. Only when each person feels valued and is engaged may the school and the individual achieve their full potential.

Non-Discrimination Policy: 

Town School for Boys admits students of any race, color, religion, or national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the School. The School does not discriminate on the basis of race, color, religion, sexual orientation, or national and ethnic origin in the administration of its educational policies, scholarship programs, athletic and other school-administered programs.

To learn more about our school culture and community in general, please visit our Employment page.

To apply click on the "Apply for this Position" button below. Please submit a resume, cover letter that addresses your qualifications and interest in the role. The hiring committee will review all applications and will contact you if we would like to pursue additional information or conversation. Confidential candidates are encouraged to apply; we will not contact any references without your permission.